Executive Assistant Coordinator

Human Resources

Full Time

81895BR

Job Summary

Provides executive administrative support for two senior UCSF/UCSF Health leaders to facilitate and sustain strategic and operational goals. Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of these leaders and their teams. Coordinates projects/programs, manages calendars, meetings agendas and materials, coordinates purchasing, assists with project, and organizes events. Partners with HR administrative team to collaborate on goals and projects. Performs short- and long-term planning for the organization. Exercises discretion and confidentiality in all dealings and demonstrates good judgment in selecting methods and techniques for obtaining solutions.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $75,700 - $123,100 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF Human Resources (Campus/Health) has a mission of attracting, developing, and retaining outstanding and diverse people with a vision of being a strategic and trusted partner empowering the UCSF community to leverage their talents. Human Resources is committed to providing an outstanding customer experience, leading workforce strategies, creating an engaging environment focused on continuous improvement for the HR team, and demonstrating value to the organization.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years of progressively responsible project management/admin/executive assistant experience
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Knowledge of a variety of administrative operational activities such as event planning, project coordination, data analysis/reporting, production of project deliverables/collateral.
• Ability to use discretion and maintain confidentiality

Preferred Qualifications

• Thorough knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
• Solid knowledge of common University-specific computer application programs
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Health

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Minnesota Street (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours