Administrative Assistant II

Position Details

University of Colorado | Denver

Official Title: Administrative Assistant II

Working Title: Administrative Assistant II

FTE: Full-time

Salary Range: $42,608 - $47,093

Position #00735007 - Requisition #35311

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The College of Engineering, Design and Computing - Department of Bioengineering Campus seeks an Administrative Assistant II to work in the Center for Inclusive Design and Engineering located on the downtown Denver Campus. The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding.

The Center for Inclusive Design and Engineering (CIDE) is a program within the Department of Bioengineering, College of Engineering, Design and Computing, University of Colorado Denver|Anschutz Medical Campus. Our mission is to empower individuals with disabilities to achieve their highest potential through the use of assistive technology, by providing exemplary clinical services, consultation, education, research and innovative technology development. This full-time University Staff (non-classified) position will work at our Auraria Campus, downtown CU Denver location to support both our Tech for Tykes and Adapt to Impact projects.

Administrative Assistant II

What you will do:

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  Regularly interact with program customers, collaborators, stakeholders, and patrons to ensure high quality support, services, and satisfaction in a timely manner.

  
  
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  Communicate effectively with the team to refer inquiries, clarify task requirements, and report on progress.

  
  
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  Support all aspects of the Assistive Technology (AT) loan library and childcare loan library including daily circulation, inventory management, generating waitlist reports, satisfaction surveys, troubleshooting devices, and arranging for repairs when indicated.

  
  
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  Conduct needs assessment to determine current and future AT library needs and assist with budgeting and allocation.

  
  
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  Purchase new AT equipment and enter items into inventory.

  
  
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  Assist with development of loan library instructional resources to support AT implementation in birth - 21 environments.

  
  
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  Create, distribute, and analyze surveys for a variety of program purposes including customer satisfaction, quality improvement, program planning, and outcomes measurement.

  
  
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  Maintain library database and survey spreadsheets.

  
  
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  Develop and maintain strategic email list serves.

  
  
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  Work collaboratively with the team to maintain the program's website and social media presence.

  
  
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  Develop and manage online event registrations, including invoicing, providing receipts, and online payment transactions.

  
  
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  Assist with the development and distribution of program marketing and instructional materials including event announcements, brochures, web posts, guidebooks, newsletters, presentations, and social media posts.

  
  
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  Attend advisory council meetings to report on progress and take meeting notes.

  
  
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  Assist with coordination of events, including annual AT conference.

  
  
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  Prepare monthly program expense reports.

  
  
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  Compile and analyze data to generate bi-annual reports, or as needed.

  
  
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  Update and maintain Early Intervention AT Consultant membership and member directory.

  
  
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  Manage and maintain fleet of iOS mobile devices.

  
  
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  Perform software updates on office and library equipment including PC, Android and iOS platforms.

  
  

Qualifications you already possess (Minimum Qualifications)

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  A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years.

  
  
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  At least two years of general clerical experience with experience in office administration/coordination, with responsibilities in areas such as customer service, data tracking, etc

  
  
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  Experience utilizing MS Outlook; experience will include utilizing electronic mail and calendars and electronically scheduling meetings, appointments, and conferences.

  
  
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  Experience utilizing Microsoft Word to develop, edit and update reports, letters and correspondence.

  
  
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  Experience utilizing Microsoft Excel to create, revise, and maintain spreadsheets.

  
  

Substitution: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Preferred Qualification to possess (Preferred Qualifications)

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  Experience providing administrative assistance to faculty and/or staff within a higher education program and/or public school or early childhood environment.

  
  
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  Candidates that are Bilingual (Spanish) are preferred

  
  

Knowledge, Skills, and Abilities

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  Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors.

  
  
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  Knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.

  
  
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  Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.

  
  
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  Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.

  
  
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  Proven knowledge of word processing, spreadsheet software, Email, and internet access software.

  
  
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  Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis.

  
  
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  Solid ability to work with accuracy and attention to detail

  
  

Conditions of Employment

• This position follows a hybrid work structure where employees can work remotely one day a week and in the office the rest of the week. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $42,608 - $47,093.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by 11/12/24. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

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   A cover letter which specifically addresses the job requirements and outlines qualifications

   
   
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   A current CV/resume

   
   
3. 
   

   List of three references (we will notify you prior to contacting both on and off-list references)

   
   

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Questions should be directed to Maureen Melonis, Maureen.Melonis@ucdenver.edu